iThenticate - originality checking and IP verification UCF Research and Commercialization Responsible Conduct of Research

about ithenticate

iThenticate is an online plagiarism detection software tool that screens documents (including among others, proposals, manuscripts, dissertations and thesis, journals, etc.) against millions of published documents available through the Internet and multiple web-based databases. UCF’s iThenticate is not a repository database and will preserve the confidentiality of the user’s information.  Documents uploaded through UCF accounts cannot be accessed by iThenticate company personnel.  The iThenticate user license agreement prevents iThenticate from having access to or use of technology, ideas or proprietary data contained in the submitted documents.

ithenticate USE

UCF investigators are required to submit their proposals for review by iThenticate prior to proposal submission, excluding proposal types which are exempt from such review as outlined on this site.

Use of iThenticate is intended exclusively for screening of sponsored projects (research and non-research) proposals and thesis/dissertations. UCF grants “free-of-charge” access to iThenticate for Investigators and Faculty Advisors.

  • Use of iThenticate for thesis/dissertation should be coordinated through a Faculty Advisor.
  • iThenticate should not be used to review student papers, exams, or book publication efforts.
    (Refer to Turnitin for these purposes.)

Why is it important that you review your proposal through iThenticate?

  • To ensure compliance with federal, state, and institutional requirements relating to the responsible and ethical conduct of research.
  • To maintain public trust in the fields of science and engineering, as well as all other sponsored program activities supporting any other research discipline.
  • To prevent the receipt at UCF of allegations of research misconduct by any university employee.
  • Publication companies and funding agencies such as the National Science Foundation (NSF) and select DHHS agencies use iThenticate to screen submitted proposals for plagiarism immediately upon receipt.


The following proposal types may be considered exempt from iThenticate review if they meet the criteria provided in the descriptions below:

Exempt Proposal Types

Continuation Proposal - No changes to research & development (R&D) efforts from the original proposal (i.e. cost proposal and/or notification of personnel changes only). No revision to the approved statement of work (SOW).

Conference/Workshop - Administrative details for conference/workshop (i.e. agendas, biographical sketches, budgets) only.   No SOW, training, or R&D.

Fellowship Proposal/Agreement - No SOW required by sponsor as a component of the grant application.

Intergovernmental Personnel Agreement (IPA) - Agreement permits employee to temporarily provide services to a federal, state, or local agency.  Salary is covered by the agency during the IPA performance period. No R&D.

Internship Program - Work experience through a private corporation. PI does not contribute to work done by participant.  Work site is determined by sponsor (i.e. college work/study programs). No R&D.

Purchase Order - Work (services or products) using existing UCF owned technology.  Work does not require new efforts by the PI, Co-PI, or research team member to complete the work deliverable(s)
(i.e. produced devices).

Service Administrative Analysis Program - Institutional administrative analysis project only.  Statement of work is specified by the sponsor (i.e. university alliances).

Service Agreement - Specifications in the SOW are provided by the sponsor. Service is standard and does not involve R&D by the UCF PI, Co-PI, or research team member.

Sponsor Provides 100% of the Statement of Work - Applies to R&D or training proposal where the PI, Co-PI, or research team member do not contribute to science or technical section of the proposal.

Travel Costs Account - Account created for support of costs to travel only (i.e. attendance of conference, meeting, or similar effort). No R&D.

Documentation of iThenticate Exemption in the PTF by Principal Investigator

If an exemption listed above is applicable to the proposal, the type should be documented by the PI in the Proposal Transmittal Form (PTF) by following the instructions below:

  • Open the Certs & Review Tab in the PTF
  • Select: “Upload proposal manually to iThenticate
  • Enter “Exempt” and list the exemption proposal type (i.e. Internship Program, Service Agreement) under Exempt Proposal Types
  • Enter date when completing the certification
  • Enter “Yes” to certify that the contents of the proposal have not been fabricated, falsified, or plagiarized.

For additional questions relating to exemptions, contact prior to proposal submission.

Exempt Administrative Actions
(For use by ORC Compliance, C&G, and UCF Research Foundation administrative staff only.)

Balance Account- Internal account created for balance transfer of residual funds from project account and/or project specific balance for purposes as defined by sponsor. No R&D.

Cost Share and/or Matching Account- Account created to facilitate transfer of cost share or matching funds only.  (Exemption for account is not applicable to main proposal record.)

Donation- Administered through the UCF Research Foundation (UCFRF). No SOW or deliverable submission required by PI, Co-PI, or research team member.

Florida High Tech Corridor Council (FHTTC) Proposal- Proposal submitted to FHTTC contains either the same SOW or a condensed SOW as the main proposal submitted to an outside industry partner funding source. FHTTC funding is provided as additional support for same project.  (The main proposal completed iThenticate review, as required.)

Sister/Spin-off Account- Account created for financial accounting purposes only (i.e. participant support costs only project account, internal split of funding between PI/Co-PI, royalties, etc.)

Salary Cap Account- Account created for the salary amount remaining after the federal sponsor salary limit is reached.


There are two ways to access iThenticate:

  1. Automatic Uploading through the Proposal Transmittal Form (PTF) Certifications and Review under Research Misconduct Certification.

  2. Manual Uploading Directly to iThenticate

If you are a first time user in need of a new iThenticate account for manual uploading or have forgotten your password, please submit a request to utilize the UCF account, this method requires iThenticate account activation by ORC-RCR program staff. Do Not sign up for an account directly in iThenticate.   When the registration or reactivation process is completed by the ORC-RCR staff, you will receive an email from iThenticate customer support with instructions on where and how to login to the system and a temporary password to access the system.

Instructions for using iThenticate

  • Once you have accessed the system, your document may be uploaded and processed for review.
  • Uploaded documents must be readable files such as electronic word or PDF format (scanned copies are not readable files). 
  • Obtain the “Similarity Report Index” to review your results.
  • Complete information required on the Certifications and Review page of the PTF

ORC Quick Start Guide to iThenticate
Viewing a Matching Source
Viewing Reports


Updated 6/2015